BYLAW # 1 – Nomination, Election and Term of Executive Board:
1. The Secretary in consultation with the Executive Board shall issue notice to all the members of AAANA for general meeting at least eight weeks in advance with the following:
a) The date, time and place of meeting.
b) The posts and names contesting for each post.
2. The nominations for the posts shall be accepted by the Secretary, at the time of the general meeting.
3. If the numbers of nominations are more than the number of posted seats for Executive board, votes shall be taken at general election meeting as specified above. The votes shall be taken on an authorized ballot form and shall be counted by the President with the help of another executive board member and he/she will declare the results of votes and all new elected candidates for all posts.
4. Each member shall vote only for those elective posts which have a contest between two or more nominees.
5. If the numbers of nominees are fewer than posts to be elected, vacancies shall be filled by the elected Executive Board.
6. The elected Executive board shall hold office for a period of two years.
BYLAW # 2 – General Meeting:
1. Annual general meeting shall review and approve the financial report.
2. Special general meeting can be called by the President or one third of total members who are eligible to vote, and this meeting can consider, determine, and solve any question, problem, or affairs of this organization.
BYLAW # 3 – Quorum and Disqualification:
1. At least one third of total members of the organization shall form a quorum at any general meeting.
2. At least two third members of executive board shall form quorum at any meeting of the executive board.
3. Any member of the executive board shows absent more than two times without any sufficient or reasonable cause shall cease to be such board member. Under
such a circumstance, the executive board may appoint a new member for the duration of unexpired period
BYLAW # 4 – Duties and Powers of the Executive Board and Officers:
1. Executive board shall conduct the business of the organization in accordance with the constitution and bylaws.
2. Executive board may appoint sub-committees consisting of board members and other members, with such terms of reference and powers as it may fit. Such subcommittees shall be fully responsible to the executive board, and may be dissolved at the discretion of the board.
3. The President shall occupy the chair at all meetings.
4. The President shall direct and co-direct the activities of the officers and the subcommittees.
5. The President is Chief Spokesman of the organization and may take prompt actions and decisions on any matter relating to the business involving less than three hundred U.S. dollars and inform the executive board as appropriate.
6. Any members of the executive board including all officers are not authorized to represent AAANA at any other function or meeting in USA, Canada or India or express any opinion on behalf of AAANA without an express authorization by the two-third (2/3) majority of the executive board.
7. Duties of the Secretary/Treasurer:
a) The Secretary/Treasurer shall take minutes of the proceeding at all meetings, and have the minutes entered in proper books. The Secretary shall be responsible for all the correspondence. He/She shall be responsible for issuing any notices and publications.
b) The secretary/Treasurer is responsible for all printing works as approved by the executive board from time to time.
c) The Secretary/Treasurer shall open an account at a chartered bank or Trust Company on the behalf of this organization, and shall keep a regular
account of receipts and payments in manner accepted by good and prudent accounting principles.
d) No sum of money exceeding three hundred U.S. dollars shall be paid on behalf of the organization except by an approval of the executive board, to be recorded in the minutes.
BYLAW # 5 – Registration:
The executive board and/or President and/or Secretary shall have the power to submit the application for registration and/or such other purposes to the statutory bodies of the municipal or provincial of federal government.
BYLAW # 6 – Finances:
1. Accounts at banks, trust companies or credit unions will be operated by the signatures of the Secretary/Treasurer or the President.
2. Interest earned on the current balances and membership fees shall be utilized for the operating budget of the association.
3. A budget shall be projected and approved every year by the current executive board for the next year’s operating expenses.
4. Any special project, when authorized by two-third (2/3) vote of the executive board, shall be funded by soliciting voluntary contributions from individual donors.
Adopted at the AAANA general annual meeting held in July 2004 in Toronto, Canada.